SAP Financial Accounting (SAP FI) Practice Exam

What controls the document number ranges in SAP?

1. Primary cost element

2. Document type

3. Bank directory

4. Tolerance groups

The correct answer is: Document type

The document type in SAP plays a crucial role in controlling document number ranges. Each document type is assigned a specific number range that dictates how transaction documents (like invoices, payments, etc.) are numbered within the system. This is important for various reasons, including maintaining uniqueness of document numbers, ensuring proper organization and traceability of transactions, and facilitating reporting and auditing processes. The configuration of document types allows organizations to customize the behavior of financial transactions, specifying how they are processed, accounted for, and reported. This includes defining number ranges that can be limited to certain types of transactions, which helps prevent number overlaps and ensures efficient document management. The other options like primary cost element, bank directory, and tolerance groups do not directly involve controlling document number ranges. Primary cost elements relate to cost accounting, bank directory pertains to managing bank details for payments, and tolerance groups are used for defining limit settings for posting transactions on customer and vendor accounts. None of these options deal with the numbering of documents in Financial Accounting as directly as the document type does.