SAP Financial Accounting (SAP FI) Practice Exam

What segments must exist in the vendor master to post an invoice?

1. General segment only

2. Company code segment only

3. General segment and company code segment

4. Vendor segment only

The correct answer is: General segment and company code segment

In order to post an invoice in SAP, both the General segment and the Company code segment of the vendor master must exist. The General segment contains essential information about the vendor that is relevant across all company codes, such as the vendor's name, address, and communication details. This data is critical for identification and communication purposes regardless of the specific company code involved in transactions. The Company code segment, on the other hand, holds information that is relevant to specific financial transactions and interactions within a particular company code. This includes details like payment terms, reconciliation account, and transaction currency. Having this segment is necessary because postings related to financial invoices will need to reference the specific company code with which the vendor is associated. Both segments work in conjunction to ensure that the system has the necessary information to process invoices accurately and maintain compliance with financial regulations. Without both segments populated, the system would lack the required data to carry out financial postings properly.